INSTRUCTION for participants

Conference venue ➡ Hamamatsucho Convention Hall

APELSO 2026 will be on-site conference.  No live nor video streaming would be available.
All the participants are required to register online.

How to participate

Registrants’ name tag will be displayed in the Registration MyPage a week before the Conference.  Please print it out and bring it to the Conference.  Name tag holders will be prepared on site.  All the registrants including the accompanying persons are requested to wear their name tags at the Conference.
Program leaflet will be available in our website.  We will also distribute the printed copies at the venue.　Program app will be released around the beginning of June.
Congress bag will be ready at the Help Desk for the active participants.  Please visit the Help Desk with your name tag.

Help Desk/Cloak

Place:  6F

Open hours:  June 11 8:00-19:30
June 12 7:30-17:30
June 13 7:30-12:30

Note:  Due to limited space, we may not be able to store all of your luggage.

Speakers’ Ready Room

Place:  6F Meeting Room 6

Open hours:  June 11 7:30-17:00
June 12 7:30-16:00
June 13 7:30-12:00

Note:  Due to limited space, there may be a wait.

Hands-on Seminars

Advance registration required

Sponsored Seminars

Free participation

Note:  Halal lunch and vegetarian lunch will be available at the Commercial Exhibition area.

Sponsored Hand-on Seminar

Advance registration required

Commercial Exhibition

Place:  5F Foyer

Open hours:  June 11 10:00-19:00
June 12 8:00-18:00
June 13 8:00-12:00

Coffee Break

Place:  5F Foyer/6F Room 9 Front

Date & Time:  June 11 9:45-10:00/14:30-14:45
June 12 9:30-9:45/14:15-14:30
June 13 9:30-9:45

Get-together

Place:  5F Room 1

Date & Time:  June 11 17:40-

Note:  Join us for a special evening celebrating Japanese culture through Kagami Biraki (traditional sake barrel opening), Matcha Tea Experience, Wagashi sweets, and complimentary drinks with finger food.
Experience authentic Japanese hospitality, connect with colleagues and friends, and enjoy a unique cultural gathering.

Evening Reception

Date & Time:  June 12 19:00-

Fee:  15,000 JPY/Advance registration required

Note:  Shuttle bus service will be provided.
> Detailed information

Halal Prayer Room

Place:  6F Room 6 Front

Open hours:  June 11 8:00-19:30
June 12 8:00-17:30
June 13 7:30-12:30

City Tour/Travel Information

Available at the Tokyo Convention ＆ Visitors Bureau Desk

Place:  6F

Open hours:  June 11 7:30-16:30
June 12 8:00-17:00
June 13 8:00-17:00

From the headquarters

〇WiFi is available at the Conference.
ID:  ConventionHall    PW:  HCH/CL2026/hs01

〇Please refrain from taking photographs or making recordings inside the lecture rooms.

〇Please refrain from smoking at the Conference.