INSTRUCTIONS FOR MODERATORS & SPEAKERS

All the sessions will be conducted in English.
All presentation and presentation data should be in English.

MODERATORS

Please be seated on the Next Moderators’ Seats on the right front side of the session room at latest 10 minutes prior to your session.

Please organize your session on time.

SPEAKERS

Only PC presentation will be available.  Slide projector, overhead projector and video CANNOT be used.

１）Compatible personal computers

*Windows:  Bring your own PC or the data saved in the USB memory.  Any other media cannot be used.  In order to avoid the virus infection, please scan your data with updated anti-virus software beforehand.  If your presentation data includes the video, please bring your own PC.

*Macintosh:  Bring your own PC with the back-up data in Windows format for your presentation data just in case.  DO NOT bring the data only.

２）Video and sound

Video and sound functions will be available.

３）Instructions for those who bring the USB memory (Windows only)

PCs with Windows 11 and Microsoft PowerPoint 2021 will be used. The monitor size is 1920×1080. Be sure that all the data appears on the screen without any defect under this environment.

<Fonts>

Times New Roman, Century, Century Gothic or Arial is highly recommended to avoid screen layout imbalance.

<Data Size>

The maximum data size is 640 MB.

<Registration of Presentation Data >

For registration of your presentation data, visit the Speakers’ Ready Room (6F Meeting Room 5) at latest 30 minutes prior to your presentation.  Check that all your presentation data appears on the screen properly, especially if the data was originally created in a Macintosh and converted to the Windows format.
You can check in anytime regardless of the presentation date.
All installed data will be deleted by the Secretariat after the Meeting.

<At Your Presentation>

Be ready on the Next Speakers’ Seat near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.

Your presentation data will be ready in the PC on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer won’t be available.  Note that the Presenter View CANNOT be used.

４）Instructions for those who bring their own PC

Bring your PC with the AC adaptor and auxiliary output adaptor to HDMI. If necessary, be sure to bring a connector.
The monitor size is 1920×1080. For proper data projection, please adjust your screen setting to 1920×1080.
Cancel your screen saver, power saving setting and Wi-Fi connection in advance, especially if your data includes video and sound.

<Registration and Return of Personal Computer>

So as to test the connection and check your presentation data, visit the Speakers’ Ready Room (6F Meeting Room 5) at latest 30 minutes prior to your presentation.
Your PC will be posted with a name tag by the PC staff to avoid the confusion.  Bring your PC to the PC Operation Desk of your presentation room, receive the receipt and pick up your PC in exchange of the receipt there.  Be sure not to forget to pick up your PC when your presentation finishes

<At Your Presentation>

Please be ready on the Next Speakers’ Seat near the speaker’s podium in the assigned room at latest 15 minutes prior to your presentation.

Your presentation data will be ready on the speaker’s podium.  Handle your presentation data by yourself, using the mouse and keyboard.  Laser pointer will be also available.  Note that the Presenter View CANNOT be used.

５）Speakers’ Ready Room

Place　　6F Meeting Room 5

Time　　(June 11 & 12) 7:30-17:00/(June 13) 7:30-12:00

★DO NOT bring the tablet nor smartphone.

★To avoid any trouble caused by the PC diversity, be sure to visit the Speakers’ Ready Room.